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Administrative Support Assistant

Company Name:
Department of Defense
United States Citizens Permanent Full Time Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.
About the Position: This position is located at the Physical Support Branch Main Office (Fountain City Service Base) in Fountain City, Wisconsin. Works directly with Branch Chief, Plant & Facility Manager, Equipment Specialist, Civil Engineering Technician, Navigation Specialist, Chief of Maintenance & Repair Section, Dredge Goetz Master and counterparts from other organizations. Provides guidance and support to other Branch administrators and staff working throughout the Saint Paul District in support of Operations missions. The Physical Support Branch Office is located in Fountain City, Wisconsin, on the banks of the Mississippi River, approximately 8 miles north of Winona, Minnesota.
About the Area:
Fountain City, Wisconsin is on the Mississippi River approximately 110 miles south of St. Paul District headquarters. Nestled in the bluffs along the Mississippi River, Fountain City is the oldest settlement in Buffalo County. Rich in natural and historic beauty, this small river town community is proud of its miles of memories and unique attractions. The panoramic view of the Fountain City is highlighted by Eagle Bluff, which stands 550 feet above the river, the highest point on the Mississippi River. Whether on scenic Highway 35, internationally recognized as "The Great River Road," or vacationing along the Mississippi River, visitors and residents alike can experience a diversity of multi-seasonal activities.
Who May Apply: U.S. Citizens
Permanent Change of Station (moving costs) will NOT be paid
Incumbent must be knowledgeable of program and project objectives, and administrative and clerical directives and practices for the Physical Support Branch. Work units include the Dredge Goetz Section, the Maintenance & Repair Section and the Physical Support Branch Main Office. Provide guidance to other Branch administrators not physically stationed at the Project Office in Fountain City. Coordinates due dates, issues suspense notifications and follows up on late appraisals. Reviews performance appraisals and incentive award nominations for adequacy, completeness and timeliness. Assists the Branch training coordinator in planning training, recommends additions or deletions to training schedules based on need, cost, and training space allocation. Serves as the primary financial management system point of contact and troubleshooter for the Branch. Disseminates, collects, and coordinates information via telephone, radio, fax, and email with remote offices to support project operations. Requisitions, receives, inventories, and hand receipts for all accountable office property.
In order to qualify, you must meet the education and/or experience requirements described below. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.
Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job.
To be qualified at the GS-06 you must have at least one year specialized experience equivalent to the next lower grade/level (GS-05). Specialized experience includes: experience organizing the flow of clerical and administrative processes in an office environment; correspondence and files management; timekeeping, telephone and receptionist services; word processing and office automation functions.
You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:
Travel Management
Office Automation
Correspondence
Field Office Management
Clerical/Administrative Support
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower or second lower grade (or equivalent).
Some federal jobs allow you to substitute your education for the required experience in order to qualify. As a general rule, education is not creditable above GS-5 for most positions in this occupational series; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.
Other Requirements: Clickhere for expanded definitions.
Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship.
One year trial/probationary period may be required.
Direct Deposit of Pay is Required.
Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Basis for Rating : Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.
Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position.
Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position.
Qualified. Candidates in this category meet the minimum experience requirements for the announced position.
Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority. See Interagency Career Transition Assistance Program (ICTAP) for more information. Additional information about the program is on OPM's Career Transition Resources website.
To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 11:59 PM (EST) onTuesday, August 05, 2014 to receive consideration.
To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click the Submit My Answers button to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log intoyour USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log intoyour USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete .
It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Your requests for reasonable accommodation will be addressed on a case-by-case basis.

The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in theApplicant Checklist (External).
As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
Your resume :
Your resume may be submitted in any format.
If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.
If you are relying on your education to meet qualification requirements : You MUST submit a copy of your transcript if you want to substitute your education for experience. If you claim qualifications based on education, and do not submit a transcript, your education will not be used in making a qualification determination and you may be found "not qualified." See:Transcripts and Licenses
If you are unable to apply online or unable to upload your supporting documents follow the directions located at:Faxing Applications and Documents The Vacancy ID is1170941. You will need the questionnaire,View Occupational Questionnaire, to complete your faxed application

NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position.
If you are determined to be ineligible or not qualified, your application will receive no further consideration.
The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "incomplete application" and you will not receive further consideration for this job.
The Department of Defense offers an excellent benefits program. In addition to your take-home pay, your comprehensive compensation/benefits package will include most of the benefits described inthe USAJOBS Resource Center.
Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitantinformation sheet.
You may claim military spouse preference, see the information in the Military Spouse Preference Under Delegated Examining Proceduresinformation sheet.

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